Cal/OSHA, in a recent news release, reminded employers of their obligation to post their 2021 annual summary of work-related injuries and illnesses.

Beginning February 1, 2022, employers that are covered by Cal/OSHA’s record-keeping rule must post their Form 300A – Annual Summary of Work-Related Injuries and Illnesses in a visible and easily accessible area at every worksite. Form 300A must remain posted through April 30, 2022. Employers with more than 10 employees are subject to Cal/OSHA’s record-keeping rule and must keep a record of serious work-related injuries and illnesses throughout the year, including COVID-19 related illnesses.[1] If a work-related COVID-19 case meets one of the below criteria, covered employers must record the case on their 300, 300A, and 301 or equivalent forms.

To be recordable, an illness must be work-related and result in one of the following:

  • Death
  • Days away from work
  • Restricted work or transfer to another job
  • Medical treatment beyond first aid
  • Loss of consciousness
  • A significant injury or illness diagnosed by a physician or other licensed health care professional

Companies with no recordable work-related injuries or illnesses in 2021 must still complete and post the summary (Form 300A) with zeros on the total line. Form 300A must be certified by a company executive.

Remember, employers are only required to post Form 300A, not the entire Form 300 log.  According to Cal/OSHA, posting the summary “helps ensure workers are aware of work-related injuries and illnesses that occurred the previous year. Current and former employees are entitled to a copy of the summary or the log upon request.”

In addition to the mandated posting of Form 300A, certain employers are required to submit additional electronic reports, due by March 2, 2022. The following employers have this additional requirement:

  • Employers with 250 or more employees, unless exempt under Cal. Code of Regulations Title 8, Section 14300.2.
  • Employers with 20-249 employees in the specific industries listed in Appendix H of Cal/OSHA’s regulations regarding occupational injury and illness records.

For more detailed guidance, Cal/Osha provides instructions and form templates for employers to complete both the log (Form 300) and annual summary (Form 300A) of work-related injuries and illnesses here: Brief Guide to Recordkeeping Requirements (ca.gov).

[1] If your company had more than 10 employees at any time during the last calendar year, you must keep Cal/OSHA injury and illness records unless your establishment is classified as a partially exempt industry under Cal. Code of Regulations Title 8, Section 14300.2. (Cal. Code of Regulations Title 8, Section 14300.1)